ULTRA LONDON Event T&Cs
General Conditions of Entry to ULTRA LONDON and ULTRA NORTH (© Nova International Ltd)
In these Conditions the following definitions shall apply:
"Agreement" - the agreement between you and Nova International Limited comprised of the Event Conditions and these Conditions of Entry;
"Event" - the event organised by Nova International Limited;
"Event Conditions" - the terms and conditions, in addition to these Conditions of Entry, provided to you by Nova International Limited in respect of the Event;
"Event Date" - the date of the Event, as specified in the Event Conditions;
"Fee" - the fee payable by you to Nova International Limited in consideration of your participation in the Event, as specified in the Event Conditions;
"we", "ULTRA LONDON", "ULTRA NORTH" - means Nova International Limited trading as ULTRA LONDON or ULTRA NORTH;
"you" - means you the Event participant.
Nova International Limited is a company registered in England and Wales (company number 3300783). Great Run is a trading name of Nova International Limited. Nova International Ltd is the merchant selling entries in the Event.
1. ENTRY
1.1 By submitting your application and paying your Fee you are agreeing to enter the Event and also agree to abide by these Conditions of Entry, the Event Conditions and any instructions given to you by the organisers and officials of the Event.
1.2 Included in your run pack will be an electronic chip to record your time, this should be used in accordance with the instructions in the information pack.
1.3 Participants in the Event are subject to the competition rules as dictated by the governing body. If there is any conflict between the competition rules and the Agreement, the Agreement shall apply to the extent of the conflict.
2. CHANGE OF ADDRESS
2.1 If your address and/or other contact details change after you have submitted your application, you can login to your profile on www.greatrun.org and change your postal address.
2.2 We take no responsibility for items lost or misplaced in the post or, if you fail to comply with condition 2.1, for items dispatched to the wrong address.
3. EVENT SAFETY
3.1 At all times during the Event you must adhere to all instructions given by the Event officials.
3.2 It is your responsibility to ensure that you have the correct equipment, footwear and clothing for the Event, taking the weather conditions into account.
3.3 You are not permitted to be accompanied by your pets or other animals when participating in the Event.
3.4 Your participation in the Event is personal to you, you are strictly prohibited from swapping or selling your place in the Event or allowing any other person to wear your Event number and participate in your place. If you are found to be in breach of this Condition 3.4 we reserve the right to exclude you from participation in future Events.
3.5 All Event participants must display a valid running number at all times. Unregistered participants are not permitted into the start or finish area and will be removed from the course by security. Check points will be located at entry points to the start area and on the route.
Resources of the event organisers, including medical and safety services, along with event supplies for check points/aid stations and finishers packs, are reserved solely for registered entrants. Any unregistered runner intending to participate should seriously reconsider as they pose a serious safety risk. Any unregistered participants should be reported to the nearest official.
3.6 You are not permitted to use the following items in the Event:-
3.6.1 roller skates;
3.6.2 wheel barrows;
3.6.3 electric or motorised wheelchairs
3.6.4 cycles, hand cycles or;
3.6.5 any other item that could potentially inhibit the flow or safety of other participants or which we, in our reasonable opinion, deem may cause danger or risk of danger to you or other participants.
3.7 The Event is a long distance running event where participants must be self supported for large parts of the route. You are responsible for ensuring that you have appropriate footwear and clothing for the event, taking into consideration the likely, changeable weather conditions and the long duration of the event. Fancy dress costumes are not appropriate and are not permitted in the Event.
3.8 This Event is staged on public footways that remain open to the public throughout the Event. Participants do not have any preferential rights of way at any point on the course. The course contains various surfaces including, but not limited to, grass, footpath, road, trail, woodland, steps, riverbank. You should at all times take due care and pay attention regulations indicated on any permanent or temporary signage in place.
No roads are closed to traffic during this Event and as such any highway is likely to contain LIVE TRAFFIC. It is your responsibility to pay attention to traffic conditions at all times, and in particular you must cross highways at designated crossing points where they are in place.
3.9 You warrant to Nova International Limited that you are, and will be on the Event Date, sufficiently fit and healthy to participate in the Event unaided and in accordance with the Agreement. If you are in any doubt we recommend that you seek medical advice before the Event.
You also warrant that you have sufficient experience of taking part in long distance running events and have undertaken sufficient training to ensure that you can complete the Event distance.
4. EVENT EJECTION
4.1 We reserve the right to refuse entry to the Event or ask you to cease participation if:-
4.1.1 you fail to follow instructions given by Event officials;
4.1.2 you attempt to participate in the Event in a manner that we, acting reasonably, believe:-
(a) may cause injury to you;
(b) may cause injury to another participant;
(c) may damage or harm the environment;
(d) is likely to cause offence; or
(e) otherwise causes a risk or potential risk to health and safety including any failure, in whole or in part, to comply with the restrictions in Condition 3 above (Event Safety);
4.1.3 in our opinion you are unfit to participate in the Event due to:-
(a) the consumption of alcohol;
(b) the use of drugs;
(c) an injury or illness; or
4.1.4 you fail to arrive at the start location at the specified time; or
4.1.5 you are unable to make sufficient progress in the Event to allow you to complete the event in line with timelines explained in the Event information (found on the Event website), and set by Event officials.
4.1.6 you take part in any ambush marketing activity
4.2 CUT OFF TIMES
4.2.1 This Event will have strict cut off times that will be enforced. The cut off times are to ensure that all participants have completed the route within the permitted Event duration. These cut off times are stipulated on the Event website and will be communicated once more at the start of the Event.
4.2.2 You understand that if you do not reach the designated check points by the stipulated cut off times you will not be permitted to continue and to complete the Event.
5. CANCELLATION BY YOU
5.1 You should inform Nova International Limited immediately, in writing here if you incur an injury or develop a medical condition which prevents you from participating in the Event and need to withdraw. Refunds will be accepted (as a result of injury or medical condition) up to ten weeks prior to the Event. After this time no refund will be offered. Refunds will not be possible for any other eventuality.
Entries are not transferable to any other event staged by Nova International.
5.2 All refunds will incur a £5.00 charge as a contribution to administration costs.
5.3 You may transfer your entry to another individual only by using the official transfer method outlined in the ULTRA LONDON Event Withdrawal and Refund Policy which is available from the event website. Entry reallocations will incur a £10.00 charge.
This facility will close approximately two weeks in advance of the event date.
6. CANCELLATION BY NOVA INTERNATIONAL LIMITED
6.1 We may cancel the Event if circumstances beyond our reasonable control arise, including, without limitation, war, civil or political unrest, terrorism or inclement weather conditions.
6.2 In such circumstances:-
6.2.1 we will endeavour to stage the Event at a later date either at the same venue or at an alternative venue. Any changes to the Event will be communicated to you at the Event or sooner if practicable;
6.2.2 you will have the right to take part in the re-staged Event; and
6.2.3 if you are unable to take part in the re-staged Event you will receive a refund of the entry fee only.
6.3 If we are unable to reorganise the event in accordance with Condition 6.2.1 you will receive a refund of the standard entry fee only.
6.4 If you are refunded under Condition 6.2.3 or Condition 6.3 then Nova International Limited reserve the right to retain £5.00 from the refund of the Fee as a contribution to administration costs.
6.5 In the event of ongoing national restrictions preventing the event taking place as planned, we will endeavour to stage the Event at a later date either at the same venue or at an alternative venue. All entrants will be automatically transferred to the new date of the postponement. Any changes to the Event will be communicated to you at the earliest possible time.
6.6 In the event of cancellation of the Event we will have no responsibility for any costs incurred as a result of cancellation including any travel or accommodation costs, including your travel to the Event location.
6.7 Nova International Limited reserves the right to cancel the Event if one month before the Event Date we have not, in our sole discretion, received sufficient number of applications to ensure that there are enough participants to make the Event economically viable.
7. DATA PROTECTION
7.1 You agree that your Personal Information can be stored, used by Nova International Limited and our suppliers and Event partners in connection with the organisation, staging and administration of the Event.
7.2 You agree that your Personal Information may be anonymised and the anonymised data may be used by Nova International Limited and our Event partners in connection with the compilation of statistical information and to improve health and safety procedures at future events.
7.3 You agree that your name, image and contact details can be used by Nova International Limited and our Event partners for the purposes of:-
7.3.1 the promotion and marketing of the Event;
7.3.2 adding you to a mailing list to keep you informed about any future events and services which we believe you might be interested in, such as leisure activities relating to either similar types of events or activities;
7.3.3 the promotion and marketing of similar events, other community based activities organised by our Event Partners,
(together the "Marketing Information"). If you object to such, please see Condition 7.5.
7.4 We shall take all necessary steps to ensure that Personal Information or Marketing Information pertaining or relating to you which comes into the possession or control of Nova International Limited or our Event partners shall not be:-
7.4.1 used or reproduced in whole or in part in any form except for the purposes outlined in these Conditions;
7.4.2 disclosed to any person not authorised by you to receive it; or
7.4.3 altered, deleted, added to or otherwise interfered with (except where expressly permitted by these Conditions).
7.5 If you would not like Nova International Limited or our Event partners to use the Marketing Information or Personal Information other than for purposes related solely to your participation in the Event, please e-mail Nova International Limited here. You may also withdraw your consent by ticking the appropriate box on your application form.
7.6 By agreeing to the terms and conditions you will receive a number of information emails which will include training information and latest updates on the Event itself.
7.7 By agreeing to the terms and conditions you warrant that you will not take part in any ambush marketing activity in respect of the Event.
8. CHANGES TO THE EVENT
8.1 We reserve the right to reduce the course distance, change the course, or make any other amendment to the Event that we deem necessary to stage the Event. Any change to the Event will be communicated to you at the Event or sooner if practicable.
8.2 Should the course distance be reduced as per clause 8.1 above for the avoidance of doubt you agree that the Event is still deemed to be staged and that we will not be liable to you for any refund.
9. USE OF IMAGE
9.1 The Event may be televised, filmed and/or otherwise recorded and photographs may be taken which capture your participation in the Event. You agree to the publication of photographs and broadcasts of your image which accurately depict your participation in the Event.
9.2 Whilst we will make reasonable endeavours to capture a photograph of every event participant which will then be offered to each participant for purchase we do not offer a guarantee that images will be captured.
10. FINISHERS PACK
You will only receive a finishers pack if you complete the Event. No finishers packs will be provided to spectators or participants who do not complete the Event. Nova International Limited reserves the right to change the style, size and type of mementos offered in the finishers pack.
11. TAKING PART FOR A CHARITY
11.1 Your entry to the Event will be acknowledged via a confirmation email. If you are taking part to raise money for a charity you should not enter into any sponsorship raising until you receive this email.
11.2 By accepting a charity place for the Event or by choosing to raise money for a charity during the entry process you consent to Nova International Limited making your contact details available to the charity concerned.
12. MEDICAL CONDITIONS
12.1 It is imperative that you train for the Event and prepare for the challenge. The Event is not suitable for novice runners. If you have not exercised before or for some time, you should consult your doctor before commencing your training for the Event.
12.2 You must complete all the required contact and medical information fields on the back of your race number prior to participating in the Event. Medical information will only be used to allow medical assistance to be given on the Event date.
13. LIABILITY
13.1 In no event shall we be liable to you, whether for breach of contract, any tortious act or omission (including negligence) or otherwise, under or in connection with the Agreement for any:
13.1.1 loss or damage;
13.1.2 loss of profit;
13.1.3 loss of reputation;
13.1.4 loss of business, revenue or goodwill;
13.1.5 loss of anticipated savings;
13.1.6 pledges made on your behalf or by you to charity; or
13.1.7 consequential or indirect loss, regardless of whether the loss or damage:
(a) would arise in the ordinary course of events;
(b) is reasonably foreseeable; or
(c) is in the contemplation of the parties, or otherwise.
13.2 Nothing in this Agreement shall affect our liability for death or personal injury, fraud, or any other liability to the extent it cannot be excluded or limited by law.
13.3 We shall procure and maintain appropriate third party liability insurance for the Event for our own benefit. You:
(a) acknowledge that you are not entitled to benefit under such insurance where any claim is made against you by a third party for death, personal injury or damage to property arising out of or in connection with your negligent actions or omissions whilst participating in the Event; and
(b) shall indemnify us and keep us indemnified against any claim made against us by a third party for death, personal injury or damage to property arising out of or in connection with your negligent actions or omissions whilst participating in the Event.
14. REFUND POLICY
14.1 Once we have confirmed your participation in the Event we will not provide any refund if you choose to cancel the Agreement other than in accordance with Condition 5.
15. GENERAL
15.1 If there is a conflict or inconsistency between any provision contained in the body of these Conditions of Entry and any provision contained in the Event Specific Conditions, except where provided to the contrary in the latter, the Event Specific Conditions prevail to the extent of the conflict or inconsistency.
15.2 The Agreement shall be governed by English law, and the parties submit to the exclusive jurisdiction of the English courts.
15.3 If any provision of the Agreement is invalid or unenforceable, in whole or in part, the validity of the remainder shall not be affected.
15.4 The Agreement does not create, confer or purport to confer any benefit or right enforceable by any person not party to it.
15.5 Nothing in the Agreement shall have the effect of holding the Partners out as being a partnership, joint venture, principal or agent of each other or of Nova International Limited.
ULTRA LONDON Event Specific Conditions
1. ENTRY POLICY
1.1 By submitting your application and paying your Fee you are agreeing to enter the Event and also agree to abide by the General Conditions of Entry, these Event Specific Conditions and any instructions given to you by the organisers and officials of the Event.
1.2 To participate in ULTRA 55 you must be at least 20 years of age on Saturday 22 June 2024. To participate in TRAIL 25 you must be at least 18 years of age on Saturday 22 June 2024.
1.3 Your entry is individual to you and you may not transfer your entry to a different participant or to a different event, except in accordance with Clause 5 of our general terms and conditions.
2. FEES
2.1 The Standard Fees for entry into the Events are as follows:
-
ULTRA 55 £70.83 per entry + £14.17 VAT = Total price £85.00
-
LONDON 25 £41.67 per entry + £8.33 VAT = Total price £50.00.
Discounts on the above standard fees may be available at the time you enter the Event. A late entry admin fee may also be applied closer to the Event date.
Applications will be accepted up to the entry limit. Entries will be rejected after the closing date, or earlier should the entry limit be reached before this date.
2.2 All Fees are inclusive of VAT.
2.3 If your entry is accepted the Fee is non refundable other than as otherwise stated in the Agreement.
3. VISUALLY IMPAIRED / MEDICALLY ASSISTED RUNNERS
3.1 Due to the requirement for participants to be self-supported during this Event, the nature of the terrain and the requirement for self-navigation throughout the route this Event is unsuitable for individuals with a visual impairment or those who require medical assistance.